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ARTICLE I
NAME, PURPOSE and LOCATION
SECTION 1. Name. The name of the entity is Harrison
County Student Achievement Program, a volunteer organization.
The Board of Directors is a division of the Harrison County Board of Education.
SECTION 2. Purpose. The purpose of this program is to recognize
achievement of students in Harrison County's public and private high schools.
This recognition is intended to inspire and motivate students to achieve
their maximum lifetime potential.
SECTION 3. Location. The principal meeting place of the program
shall be at the administrative offices of the Harrison County Schools in
the city of Clarksburg, Harrison County, West Virginia. Other
meeting places may be established as may be determined necessary.
ARTICLE II
PROCEDURES
Scholarships. Scholarships are to be given to the students
who best exemplify the philosophy of the Harrison County Student Achievement
Program, which emphasizes dedication to reaching the maximum potential
in academics, leadership, creativity, and personal development as determined
by the scholarship committee.
ARTICLE III
POWERS OF THE BOARD OF DIRECTORS
The Board of Directors shall have the power to determine the mission, purposes,
and policies of the program and act on the behalf of the citizens of Harrison
County by recognizing academics, community services, and arts and humanities
of students attending schools in the County.
ARTICLE IV
MEMBERSHIP OF BOARD OF DIRECTORS
SECTION 1. Number At least one member of the Board shall
be a member of the Superintendent of School's staff and shall be called
Treasurer. The Board of Directors shall consist of a minimum
of 15 persons and no more than 20 persons maximum. These persons
shall constitute the voting members of the Board.
SECTION 2. Appointment The members of the Board of Directors
shall be nominated by the standing members of the Board of Directors.
Candidates for membership shall be voted upon by the standing members of
the Board of Directors.
SECTION 3. Attendance Directors are expected to attend
all meetings of the Board of Directors unless notice of inability to attend
has been given to and acknowledged by the Chairman of the Board of Directors.
SECTION 4. Ratification To provide for ratification
of the membership of the Board of Directors by the Harrison County Board
of Education.
ARTICLE V
MEETINGS OF THE BOARD OF DIRECTORS
SECTION 1. Regular Meetings. The Chairman of the Board
of Directors may call meetings of the Board from October through June.
SECTION 2. Special Meetings. Additional special meetings
may be required and called as deemed necessary by the Chairperson.
SECTION 3. Notice of Meetings. Notice of all regular
and special meetings shall be mailed/e-mailed to Board members at the last
known addresses on record by the Chairman (E-mail:SDL@mcmbusiness.com)
at least five (5) days prior to the time set for the meeting.
SECTION 4. Quorum. A majority of the voting members
of the Board of Directors shall constitute a quorum for the transaction
of business at any regular or special meeting. If a quorum
of the Board of Directors is not present at the meeting, the meeting will
be adjourned by the Chairman in attendance until such time as a meeting
is regularly constituted. A Board member who has given his/her
written proxy to another Board member is counted as being present for the
purposes of determining a quorum.
SECTION 5. Voting. The affirmative vote of a majority
of the voting members of the Board of Directors attending any regular or
special meeting shall be sufficient for passage of any motion or resolution.
SECTION 6. Proxy. Every Director entitled to vote at a meeting
of Directors may authorize another member of the Board to act for him by
written proxy, which shall be valid for that meeting only.
The minutes of each meeting shall reflect haw many directors are present
in person and how many are present by proxy. The written proxies
shall be attached to the minutes of each meeting as a record of the proxy
votes.
ARTICLE VI
OFFICERS OF THE BOARD OF DIRECTORS
SECTION 1. Title. The Board members shall elect a Chairman
from among themselves. The Chairman will then appoint a Vice
Chairman from the remaining Board membership. The Board members
will also elect a Secretary who will be responsible for keeping minutes
of all Board meetings. In accordance with Article IX, Section
IV, the Board chairman will also appoint a Treasurer who will be a member
of the Superintendent's staff. This person will be responsible
for monitoring the financial status of the organization: (a) he/she will
receive copies of all deposits; (b) he/she will co-sign all requisitions
for disbursements.
SECTION 2. Election. Unless a vacancy in an office occurs
at another time, elections shall take place at the June meeting.
The Chairman and Vice Chairman shall take office immediately and shall
serve until their successors are elected or appointed and qualified, unless
sooner removed.
SECTION 3. Term. Directors shall serve for three (3)
year terms and until their successors are elected and qualified and may
succeed themselves in office for an unrestricted number of terms.
One-third of the Board of Directors shall be elected each year.
ARTICLE VII
COMMMITTEES
SECTION 1. Memberships. The Chairman of the Board of
Directors shall appoint one member of the Board of Directors to serve as
a Chair for each committee. A Chair may ask other members of
the Board of Directors to serve on his/her committee and may also invite
other interested individuals from the Harrison County area to participate.
SECTION 2. Standing Committees. The Board of Directors
shall have operational oversight of the program and there shall be the
following standing committees of the Board of Directors: Banquet Committee,
Publicity Committee, Development and Fund-Raising Committee, Publications
Committee, and Scholarship Committee. Other committees may
be established by the Board of Directors as deemed necessary.
SECTION 3. Reports. At the year-end meeting in June,
reports will be passed to the newly elected chairperson for each committee.
ARTICLE VIII
DUTIES AND MEETINGS OF COMMITTEES
OF THE BOARD OF DIRECTORS
SECTION 2. Responsibilities. Each Standing Committee
will carry out assignments as determined by the Board of Directors.
The Chairperson of each committee will be responsible for having a member
of each committee assigned to prepare minutes for submission to the Chair
of the Board of Directors so that the Board of Directors can be kept abreast
of progress.
ARTICLE IX
FINANCIAL STRUCTURE
SECTION 1. Depository. The Harrison County Board of
Education shall be the depository for the organization's finances.
SECTION 2. Accounting. The Harrison County Board of
Education will maintain a separate project account for the program.
Also accounting will reflect scholarship amounts separately from operating
amounts.
SECTION 3. Disbursement. All deposits and disbursements
will be made in accordance with the Board's regular accounting procedures.
SECTION 4. Monitor. The member of the Board of Directors
who is on the Superintendent's Staff shall monitor the financial status
of the organization: (a) He/She will receive copies of all deposits; (b)
He/She will co-sign all requisitions for disbursements. |
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